WMS: Remove Holdings

To remove Averett holdings from WorldCat when you have barcoded items in hand, or barcodes on a list of lost or missing items:

1. Log in to the WMS staff interface

2. Open Circulation (top menu)

3. Open Discover Items (left column)

4. Scan or key the item barcode - click GO

5. Does the record display as a single item?

6.  If Yes, click Delete (upper right) and confirm action to remove the holding. The holding is no longer displayed in WorldCat for Averett University. The Averett WMS record is converted to a temporary item with status "Withdrawn." You can see this by re-entering the barcode in Circulation/Discover Items.

7. Process the volume for discard per technical services procedures.

8. If the record does NOT display as a single item, this is a multipart record. Refer the volume or set of volumes to the technical services librarian for editing in WMS.

Librarian procedure for multipart items:

1. Considering possible relationships to other bibliographic records, confirm the decision to remove some or all volumes from the collection.

2. WMS offers several options for removing multipart items -- in Acquisitions by title, in Circulation by barcode (click on the title to view items, and View/Edit to delete each one), in Metadata Record Manager (edit record and right click to delete all LHR's in one step, or scroll down to view and delete individual LHR's).

3. Regardless of which method you choose, WMS will convert each item to a temporary record with status "Withdrawn." If all items (LHR's) are deleted, the master record in OCLC will not display Averett University holdings.